Posts Tagged ‘employee surveys’
Top Tips to Writing Effective Surveys
How to create a survey using Survey Galaxy
Writing surveys is easy; isn’t it? The truth is that writing surveys is easy but writing effective surveys is more difficult. The following are twenty tips that if followed will help you with your survey questionnaire design and help you write effective surveys.
1. What is the purpose of the survey?
Surveys and questionnaires are conducted for many reasons. By phrasing the questions and structuring the answers surveys can be used in a multitude of ways and for a variety of reasons. When compiling a survey don’t lose sight of its purpose.
2. Title the survey
The survey title is an opportunity to instantly summarise a survey’s objective and encourage respondents to participate. Respondents need to invest time in completing the survey so you need to encourage them that their investment will be worthwhile.
3. The length of the survey needs to be as short as possible
Every question asked should be asked for a reason. Minimize the questions providing you with ‘nice to know’ information and concentrate instead on the ‘need to know’ questions.
4. Use plain English, avoid terminology and acronyms, be consistent and ensure that the questions you ask will not result in ambiguous answers
Be careful when wording the question. If a question can be interpreted in more ways than one then there is a risk that any analysis of the survey results will be worthless or at the very least misleading.
5. Don’t have long questions
Use concise sentences wherever possible. Long questions tend to cause respondents discomfort and can lead to respondents abandoning a survey.
6. Ask one question at a time
Avoid confusing the respondent with a question like ‘Do you like golf and football?’
7. Do not influence the answer
Avoid loading the question. ‘Should irresponsible shop keepers who sell alcohol to children be prosecuted?’ is unlikely to have any value.
8. Make sure that the answer format used allows the respondent to answer the question being asked
Allow the respondent to answer how they really feel or they may be less inclined to complete the survey. As a last resort consider the benefit of including a “Don’t know”, “Can’t say” or similar response option.
9. While compiling your survey consider how you will want to analyse the results once the survey has been published
When asking questions that allow for a free text open ended response, such as when asking the respondent for their comments, appreciate that such information is likely to be difficult to score and/or summarised. Consider how the answers could be grouped. For example “How long have you worked here?” – ‘less than 2 year’, ‘between 2 and 4 years’ and ‘more than 4′.
10. Try and ensure that the questionnaire flows
Group the questions into clear categories as this makes the task of completing the survey easier for the participants.
11. Target your respondents carefully
Sometimes you will want to target a specific group, in others a cross section. If you can’t control who responds to your survey consider including questions/answers that will allow you to filter out respondents who don’t fit your target profile.
12. Provide a channel for your respondents to expand on their answers or make comments
By allowing respondents to make additional comments you will increase their satisfaction level and the comments will also give valuable feedback on the specific questions and/or the survey as a whole. Remember that for large sample collections that free text open ended responses may be difficult to analyse.
13. If the survey you are conducting is to be confidential ensure that you honour your pledge
If you have assured the respondents that the survey is confidential ensure that the individual data is not to be shared with anyone and not used for any other purpose. Confidentiality must be maintained and any identifying information deleted after the survey is complete.
14. Weigh up the advantages and disadvantages of allowing respondents to be anonymous or identifiable
If your respondents are to be anonymous then you will be unable to follow up or match “pre” or “post” surveys. Allowing people to remain anonymous can however have advantages for example it would allow people to respond without possible peer pressure.
15. Carefully consider the best response format
It is good practice to maintain a consistency in the format used for responses. Keep in mind that when analysing the data radio buttons are easier to analyse than check boxes that offer the respondent multiple responses. Do not use a check box format if a radio response format would do.
16. Provide the respondent with an estimate as to how much time the survey will take
Respondent drop out can increase if there is no end in sight to the survey questions. It is good practice to indicate how long the survey is likely to take so that the participants can choose the best time to complete the survey.
17. Inform the respondents of the survey end date
Encourage your invited respondents to complete the survey as soon as possible but advise the respondents of the survey’s end date so that they have the opportunity to schedule the necessary time.
18. Trial the survey
Before publishing a live survey publish a pilot survey to check for questions that are ambiguous or confusing and to confirm that the survey is aesthetically pleasing.
19. Before publishing the survey check the survey several times
Check and then check again that a survey is grammatically correct and makes sense. If practical get a colleague to check the survey before you publish, if you are unable to do this then take a break before checking again.
20. Remember to say thank you
To complete surveys respondents have to devote their time and should be thanked either in a covering letter, at the end of completing the survey or in a follow up letter. You may even want to provide an incentive such as entry into a prize draw or a reward.
Getting started is easy and there are many survey software websites to choose from.
